ESGroup is pleased to announce the launch of Dokumentas, an intelligent document automation platform built to streamline and automate document-intensive business processes End-to-End — from data extraction and validation through to direct ERP integration.
Dokumentas is the result of over 20 years of experience in software engineering and process automation, combined with the latest advancements in AI and Intelligent Document Processing (IDP). The platform is designed for mid-market companies seeking to eliminate manual document handling without the complexity of a multi-year implementation project.
Initial Situation
Across industries, organizations continue to face significant operational inefficiencies caused by manual document processing. Finance teams spend hours extracting data from incoming invoices. Order management departments manually re-enter customer purchase orders into ERP systems. Procurement teams struggle to reconcile purchase orders, delivery notes and invoices across disconnected systems.
These processes are error-prone, time-consuming and difficult to scale — particularly in environments with high document volumes, multiple suppliers and varying document formats.
The Solution: Dokumentas
Dokumentas addresses these challenges through a platform with an integrated IDP core that separates, classifies and extracts data from unstructured documents fully automatically — without templates, without manual configuration and without the need to set up individual supplier profiles.
Three purpose-built AI agents cover the most critical document-based processes:
Invoice Agent (Rechnungsagent) Automated processing of incoming invoices: document recognition, data extraction, validation against business rules and ERP-ready output. The system handles known and unknown supplier formats autonomously.
Order Agent (Bestellagent) Automated intake and processing of incoming customer orders via email, PDF or portal. Orders are captured, structured and transferred directly into the order management system without manual intervention.
P2P Agent End-to-End automation of the full Procure-to-Pay cycle — from purchase order to payment approval — with integrated cross-document matching of purchase orders, delivery notes and invoices.
Key Benefits
- Template-free extraction – The AI learns independently and adapts to new document types without manual setup
- Up to 83% dark processing rate – The majority of documents are processed fully automatically; human review is required only for exceptions
- Integrated business logic – Accounting rules and validation are embedded directly in the platform, not bolted on
- Seamless ERP integration – Direct connectivity to existing ERP systems including SAP; validated, ready-to-process data output
- Human-in-the-Loop – Intelligent exception handling ensures quality; every manual correction improves the model
- End-to-End reporting – Central dashboards with real-time metrics and complete audit trails for full transparency and compliance
Measurable Results
Dokumentas delivers concrete, verifiable results across all three agents:
Overall platform impact:
- −80% average cost reduction in document processing
- 70% average reduction in working time spent on document-related tasks
- ROI achieved within 6 months of go-live
| Rechnungsagent | Bestellagent | P2P-Agent | |
|---|---|---|---|
| Dark processing rate | 83% | 79% | — |
| Processing time | ~6 seconds | ~5 seconds | — |
| Error rate | 0.8% | — | — |
| Match rate | — | — | 99% |
| Input channels | — | 4 (Email, PDF, Portal, API) | — |
| Document matching | — | — | 3-way (PO / delivery note / invoice) |
For a concrete example of what this looks like in practice, see our Insurance Mail Automation Case Study.
Our Approach
Dokumentas follows a structured, five-step implementation process: process analysis, solution design, agent configuration, go-live and continuous optimization. The platform is built on standardized modules that can be individually extended to match each client’s specific processes, systems and compliance requirements.
This approach ensures rapid deployment and long-term adaptability — consistent with ESGroup’s overall delivery philosophy of building reliable, sustainable and low-maintenance software solutions.
About Dokumentas
Dokumentas is a product of ESGroup, an independent Swiss software engineering and process automation company with locations in Zurich, Switzerland and Kraków, Poland. Founded in 2009, ESGroup has over two decades of experience delivering automation solutions for clients across financial services, insurance, logistics, manufacturing and the public sector.
Dokumentas — AI that executes.
Learn more and book a free demo at www.dokumentas.ai
For inquiries, contact us at zurich@esgroup.ch or call +41 43 321 99 82.